Administrative Assistant

Department: Legal
Position: Administrative Assistant-Human Resource
Job Category: PAT (Professional, Administrative, Technological)
Status: Permanent, Full-time
Scheduling: 40 hours a week
FLSA Status: Non-exempt
Date of Announcement: February 6, 2026
Application Deadline : Until position is filled

Job Summary

Under the direction of the Human Resources Manager this position will perform administrative tasks and services to support efficient operations of the Human Resources Department.

Essential duties and responsibilities

The following duties are normal for this position but not all-inclusive.

• Provide support to one or more areas of Human Resources such as recruitment, personnel records, and employee relations.
• Assist with employment-related inquiries from applicants, employees, and supervisors, referring sensitive issues to appropriate staff.
• Provide support to employees regarding benefits inquiries, including EAP, medical insurance, and PERF.
• Create and post- employment notices on-line, to local newspapers and to City website.
• Process, maintain and distribute employment applications to departments.
• Ensure accurate and timely processing of all termination paperwork, including insurance and benefits-related documentation.
• Process all paperwork for new and rehired employees through E-Verify and enter in ADP payroll system.
• Ensure accurate reporting of new hires and terminations to the City’s auto insurance provider.
• Accurately submit all required new hire information to the Indiana New Hire Reporting Center in compliance with state regulations.
• Process and verify claims related to EAP and other medical services.
• Provide all necessary new hire paperwork to payroll in a timely manner for all new employees.
• Coordinates and co-chairs OSHA safety meetings, overseeing agendas, documentation, and safety communications across departments.
• Maintain, process, and manage all documentation and reports related to Workers’ Compensation injury claims, including required OSHA reports.
• Oversee the maintenance, tracking, and processing of all DOT/FMCSA compliance documentation for CDL-licensed employees.
• Create, maintain, and update Excel spreadsheets to support departmental needs.
• Assist as backup to Human Resources manager, including orientations and interviews of new employees when needed.
• Maintain knowledge of human resource trends, and best practices.
• Maintain files and filing systems.
• Perform other related duties as required.

Minimum Training and Experience Required

• High school diploma or equivalent and three to five years relevant work experience: or any equivalent combination of education, training and experience which provides the necessary knowledge, skills, and abilities

Special Requirements

• Must demonstrate advanced skills inMicrosoft Office 365 applications, including Outlook,Word, and Excel.
• Proficiency with ADP payroll software preferred.
• Ability to maintain a high level of confidentiality.
• Must have a valid driver’s license.
• Must be able to pass pre-employment background check.

Minimum Physical and Mental Abilities

• Ability to exert physical effort in sedentary to light work involving routine stooping, kneeling, crouching, and reaching; ability to climb and balance.
• Ability to engage in prolonged sitting and visual concentration while working at the computer.
• Ability to effectively operate a variety of office equipment.

Supervisor Responsibilities

• not applicable

Mathematical Ability

• Competence in arithmetic, and statistics

Language Ability and Interpersonal Communication

• Ability to comprehend a variety of reference books and manuals.
• Ability to accurately record and deliver information, meet deadlines, and maintain confidentiality of restricted information
• Ability to use independent judgment, and common sense, in the performance of tasks.
• Must have strong time-management skills, be detail oriented, with ability to meet deadlines.
• Ability to communicate effectively and professionally with supervisors, co-workers, other City personnel and public verbally and in writing.
• Ability to work under stressful conditions, to respond immediately to crisis situations and balance priorities.

Environmental Adaptability

• Ability to work effectively in an office environment.

Rate of Pay

• Salary Minimum – Midpoint Range: $21.26 – $25.51 hourly
• Grade 9 as designated by current salary ordinance.

Work Hours

Monday – Friday, 8:00 a.m. – 5:00 p.m. (Hours may be required outside of normal workday for meetings and special events).

Applications available in Human Resources, 204 E. Jefferson St., Goshen or online here. 

**Please specify the position you are applying for on your application**

The City of Goshen provides equal employment opportunities to all employees and applicants for employment. EOE/Drug Free/Smoke Free